Office Coordinator

Sofia, Bulgaria

About this role

We are currently seeking an Office Coordinator in our centrally located Sofia Office. The Office Coordinator is committed to providing outstanding service while performing a wide variety of work assignments in a team environment. The ideal candidate must have strong communication skills, a desire to work independently, and help foster and build upon our amazing corporate culture.General duties include receptionist coverage, travel booking, clerical and administrative support. Other responsibilities include being a point of contact for facilities-related issues and providing light onsite IT support as needed. The Office Coordinator must have strong PC skills, be highly-organized, self-motivated, detail oriented, and have a demonstrated ability to multitask and prioritize workload.


  • Provide reception coverage and greet guests and visitors into the office.
  • Assist HR with new hire onboarding and desktop equipment set-up for new hires.
  • Assist employees with travel bookings.
  • Assist in vendor relationship management
  • Maintain inventory and stock kitchen and office supplies.
  • Maintain an optimal work environment, including conference rooms, set-up & break-down of ¬†AV equipment.
  • Troubleshoot, plus find solutions for office related issues in a timely manner.
  • Send and receive daily shipments and processing regular mail.
  • Manage, track expenses, and work within budget for office supplies, events, food, etc.
  • Update database with holiday requests ensuring accuracy
  • Provide administrative support as needed (scheduling, events, meetings, etc).
  • Work closely with other team members to assist on other projects and duties as assigned.


  • High School Diploma/GED required.
  • Minimum of 1 year of office support experience required (office administrator, office assistant or relevant role)
  • Prior experience in a professional office environment or in the professional services industry preferred
  • Exceptional customer service and interpersonal skills
  • Ability to manage multiple tasks and prioritize workload to meet deadlines in a fast paced environment
  • Consistent punctuality and dependability
  • Excellent verbal and written communication skills
  • Attention to detail and accuracy
  • Adept at learning new technologies
  • Ability to work with minimal supervision
  • Flexibility to work occasional overtime to meet deadlines
  • Able to operate a multi-line phone system and all other office equipment
  • Strong PC skills and basic knowledge of Microsoft Word, Excel and Outlook


  • Iconic Office location in Sofia
  • Lunch & dinner provided
  • Eligible for a Health Insurance
  • Sport and physical activities membership
  • Peer bonus system
  • Travel opportunities to meet your peers (business trips & retreats)
  • Company retreats